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Grafenwoehr Elementary School
GES Grizzlies · Tower Barracks, Bavaria · DoDEA Europe East
Emergency Operations
Student–Family
Reunification Plan
Standard Reunification Method
SY 2025–26
v1.0
[Principal Name]
[Date]
[Date]
[#] students, K–5
Governing authority: DoDEA AI 5205.02 Vol. 8 – Force Protection Program: Standard Reunification Method (Dec 2024) · DoDEA Manual 5205.02 · "I Love U Guys" Foundation Standard Reunification Method V3
"Educate, Engage, and Empower each student to succeed in a dynamic world."
FOR OFFICIAL SCHOOL USE ONLY
Do not distribute publicly
GES Grizzlies · Reunification Plan
Section 1 — School & Contact Information
1
School & Emergency Contact Information
School identification
Grafenwoehr Elementary School (GES)
GES Grizzlies
Tower Barracks, Grafenwoehr, Bavaria, Germany
DoDEA Europe East
K–5
[#] students
Key emergency contacts
[Name] — [Phone]
[Name] — [Phone]
[Name] — [DSN / Commercial]
[Name / Unit] — [Phone]
[DSN or Commercial]
112 (Police/Fire/EMS)
[Name] — [Phone]
[Name] — [Phone]
Communication systems
DoDEA Connect (School Messenger)
[Facebook group / page name]
[e.g. Motorola, Channel 3]
[Code word]
2
Governing Authority & Policy
DoDEA non-negotiable requirements
  • No student may be released to any individual not listed on their Emergency Care Card (ECC) or who lacks written parental authorization. No exceptions.
  • Students are never released directly to parents at the staging/supervision area. The Runner system maintains chain of custody at all times.
  • Photo identification is required from every person claiming a student. Non-ID cases must be escalated to the principal — not resolved by front-line staff.
  • The principal (Incident Commander) is the sole release authority. All student releases must be logged with time, guardian name, ID type, and staff initials.
  • No information about the reunification site location is released in advance, per DoDEA force protection requirements (DoDEA AI 5205.02 Vol. 8).
  • Coordination with the garrison commander is required before activating off-site locations. Host-nation emergency services (112) are routed through the garrison, not directly by school staff.
  • All public statements are made by the designated communications officer only. Staff direct all media inquiries to the school or garrison public affairs office.
  • A formal after-action review is conducted within 5 school days of any reunification event or drill.
GES Emergency Reunification Plan · SY 2025–26 FOR OFFICIAL SCHOOL USE ONLY
GES Grizzlies · Reunification Plan
Section 3 — Reunification Process
3
Reunification Process Flowchart
Emergency event occurs Principal declares reunification Contacts garrison + DoDEA Emergency Manager Building accessible? YES On-site Reunification NO Off-site reunification Activate transport · notify garrison · notify parents Students staged By class, with teacher + roster Parent / guardian arrives at site Greeter directs to check-in table · explains process Checker verifies ID + Emergency Care Card Completes Reunification Card · directs to waiting area Runner retrieves student from staging area Escorts to family waiting area · time + initials logged Family reunification Guardian signs Reunification Card · recorder logs release Student released — master log updated LEGEND Command / admin Student flow Parent / guardian Off-site path Start / end
GES Emergency Reunification Plan · SY 2025–26 FOR OFFICIAL SCHOOL USE ONLY
GES Grizzlies · Reunification Plan
Section 4 — Reunification Sites
4
Reunification Site Locations
On-site zones (building accessible)
Zone Location Notes
Parent check-in [e.g. Front parking lot, main gate side] [Notes]
Family waiting area [e.g. Gymnasium lobby] [Notes]
Student staging [e.g. Gymnasium — out of parent sight] Must be not visible from parent zones
Command post [e.g. Front office / mobile command] [Notes]
Off-site locations (building inaccessible)
Priority Location Distance / time Transport
Primary [e.g. Tower Barracks Community Center] [0.4 mi / 8 min walk] [Walk / bus]
Secondary [e.g. Division Chapel] [0.7 mi / bus required] [Garrison bus]
Transport & access notes
[Name — Phone]
[e.g. Garrison ID required at main gate]
[e.g. German police coordinate at Stadtplatz checkpoint. All external communication routed through garrison commander.]
5
Staff Role Assignments
Incident command
Incident Commander
[Principal Name]
Authorizes reunification. Coordinates with garrison and DoDEA Emergency Manager. Final release authority. Single decision-maker on site changes.
Incident command
Site Supervisor
[AP or Designee Name]
Manages all reunification site operations. Coordinates between all team stations. Escalates issues to IC immediately.
Parent zone
Greeter(s)
[Name], [Name]
Friendliest staff members. Meet arriving parents at entry. Explain process calmly. Manage queues. Help identify guardians without ID.
Parent zone
Checker / Accountant
[Name]
Verifies photo ID against Emergency Care Card. Completes Reunification Card. Directs verified guardian to family waiting area. Escalates refusals to IC.
Student zone
Runner(s)
[Name], [Name], [Name]
Retrieves individual student from staging area. Escorts safely to family waiting zone. Logs time and initials on Reunification Card.
Student zone
Student Supervision Lead
[Name]
Manages staging area. Keeps students calm and settled. Coordinates class leaders (teachers). Tracks unaccounted students and reports immediately to IC.
Documentation
Recorder
[Name]
Maintains master accountability and release log. Logs every student: name, time, released to, ID type, staff initials. Provides count to IC on request.
Communications
Communications Officer
[Name]
Sends parent notifications via DoDEA Connect. Manages social media updates. Single designated spokesperson. Routes all media to garrison PAO.
Medical
Medical / Nurse
[Name]
On-site in student staging area. Monitors students with medical needs. Treats injury or distress. Coordinates with EMS if needed.
Medical
School Counselor
[Name]
Provides psychological first aid to students and families. Supports distressed families at waiting area. Flags students needing follow-up support.
Class leader role (all classroom teachers)
Each classroom teacher serves as Class Leader for their students. Teachers keep their class together in the staging area, maintain the class roster, hold their Red/Green accountability card, and release students only to authorized Runners — never directly to parents. Green card = all students accounted for. Red card = student(s) unaccounted for (report immediately to supervision lead).
GES Emergency Reunification Plan · SY 2025–26 FOR OFFICIAL SCHOOL USE ONLY
GES Grizzlies · Reunification Plan
Section 6 — Operational Checklists
6
Operational Checklists
Principal / Incident Commander — activation checklist
  • Confirm emergency type. Consult with garrison / law enforcement as needed.
  • Declare reunification. Notify DoDEA Emergency Manager. Command
  • Determine: on-site or off-site reunification? Coordinate with garrison if off-site.
  • Activate staff roles using code word. Brief all team members on their stations.
  • Confirm Go-Kit retrieved and distributed to appropriate stations.
  • Confirm student supervision areas are established and secured.
  • Authorize parent notification via DoDEA Connect (school messenger).
  • Confirm all teachers have class rosters and Red/Green accountability cards.
  • Verify no student has been released before full check-in process is operational.
  • Designate sole media liaison — no uncoordinated public statements by any staff.
  • Monitor ongoing accountability — request count update from recorder every 15 min.
  • Declare reunification complete when all students released or transferred to garrison.
  • Schedule after-action review within 5 school days.
Checker / Accountant — station checklist
  • Set up check-in table with Emergency Care Card binders and blank Reunification Cards. Custody
  • Verify government-issued photo ID from every person claiming a student.
  • Cross-reference ID against student's Emergency Care Card authorized pickup list.
  • Complete Reunification Card: student name, guardian name, ID type, time of check-in.
  • Direct verified guardian to family waiting area only — not to staging area.
  • Pass completed Reunification Card to Runner for student retrieval.
  • Flag and escalate to principal any person not on ECC list. Do not release.
  • Handle no-ID cases with supervisor via secondary verification — never release on guardian's word alone.
Teacher (Class Leader) — staging area checklist
  • Collect class roster and Red/Green accountability card before leaving classroom. Accountability
  • Keep class together in assigned staging area. Do not allow students to move independently.
  • Account for ALL students — mark each as: Present, Absent (not in class), or Unknown.
  • Display GREEN card when full class is accounted for. Display RED if any student is unaccounted.
  • Release students ONLY to authorized Runners carrying Reunification Cards. Never to a parent directly.
  • Record each student released: time of handoff and runner's name/initials.
  • Report any unaccounted student to supervision lead immediately — do not wait.
  • Remain with remaining students until all are released or transferred.
GES Emergency Reunification Plan · SY 2025–26 FOR OFFICIAL SCHOOL USE ONLY
GES Grizzlies · Reunification Plan
Section 7 — Communications & Go-Kit
7
Communications
Parent notification script (DoDEA Connect)
This is an important message from Grafenwoehr Elementary School. There has been an emergency situation at GES. Our students are safe. DO NOT come to the school at this time. Parents and guardians should proceed to [REUNIFICATION SITE — ADDRESS] to pick up your child. Please bring a valid photo ID. You will be asked to show authorization on your child's Emergency Care Card. Updates will be provided via [CHANNEL]. Thank you for your patience and cooperation. We will keep you informed.
Communications protocol
  • Send DoDEA Connect notification as soon as reunification is declared.
  • Post update to school social media channel: [channel name]
  • Notify DoDEA area office communications team.
  • All staff direct any media inquiries to designated spokesperson only.
  • Do not confirm or deny reunification site location in advance of activation.
  • Send "all clear" message via DoDEA Connect when reunification is complete.
8
Reunification Go-Kit
Go-Kit locations
[e.g. Main office supply closet, shelf 3]
[e.g. Gym equipment room]
Go-Kit supply checklist — verify at start of each school year
Complete student roster (paper, current year)
Emergency Care Card binder (all students)
Reunification Cards — minimum 400 blank copies
Red/Green accountability cards (1 per class)
Staff identification vests (by role color)
Radios with charged batteries
Pens, clipboards, permanent markers
Site maps (on-site and off-site locations)
First aid kit
Water and snacks for students
Megaphone / PA device (if outdoor site)
Blank paper + copy of this plan
9
Drills, Training & Plan Review
Required exercises (SRM best practice)
  • Tabletop exercise — to be conducted each fall before first drill. All role-assigned staff participate. Walk through the plan scenario by scenario.
  • Full reunification drill — to be conducted once per school year. Coordinate with garrison and MP. Notify parents in advance. Time the full cycle.
  • After-action review — within 5 school days of any drill or real event. Document gaps. Update plan.
  • Annual plan review — required each summer before school year opens. Update all personnel, sites, and contact information.
Drill log
Date Type Duration Lead Notes / gaps
GES Emergency Reunification Plan · SY 2025–26 FOR OFFICIAL SCHOOL USE ONLY
GES Grizzlies · Reunification Plan
Plan Approval & Signatures
✓
Plan Approval
Certification

This Grafenwoehr Elementary School Student–Family Reunification Plan has been reviewed and approved in accordance with DoDEA AI 5205.02 Vol. 8 (Standard Reunification Method, December 2024) and DoDEA Manual 5205.02. This plan is aligned with the "I Love U Guys" Foundation Standard Reunification Method V3 framework. All staff in assigned roles have been briefed on their responsibilities. This plan will be reviewed annually and updated following any drill or activation event.

[Principal Name]
Principal, GES — Incident Commander
[Name]
DoDEA Area Office Representative
[Name / Unit]
Garrison Emergency Management
Amendment log
Date Section(s) changed Description of change Approved by
"Educate, Engage, and Empower each student to succeed in a dynamic world."
GES Grizzlies · Tower Barracks, Bavaria · DoDEA Europe East
GES Emergency Reunification Plan · SY 2025–26 FOR OFFICIAL SCHOOL USE ONLY · Do not distribute publicly