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Grafenwoehr Elementary School
Incident Response — Teacher Quick Guide

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IRT Procedures · GES 2025–26 · For Permanent Staff Use Only

🔴 Code Charlie — Student in Crisis
🔵 Code Echo — Missing / Eloping Student
⚠ CODE CHARLIE

When to call: A student is out of control or presenting a danger to themselves or others.

1
Contact the Front Office
Use a phone or walkie-talkie. If neither works, send a student, volunteer, or another teacher with the message.
📢 YOU say: "Office, this is [your name]. I need assistance in [location]. Code Charlie."
📢 Office replies: "Copy that. Code Charlie in [location]. [Staff name] is on their way."
Retry every 2 min if no replyIntercom as backup
2
Office Dispatches SCM Staff
Office puts out an all-call. Two SCM-certified staff respond (primary + secondary). Office also notifies the administrator.
📢 Office: "Available Code Charlie staff, please respond."
📢 SCM Staff: "Office, this is [name], responding to Code Charlie." / "…responding as second."
Minimum 2 responders required
3
Keep Others Safe — Room Clear if Needed
If the student is violent, conduct a room clear to protect staff and students. SCM-trained teachers may choose to de-escalate instead of clearing. Support roles: direct other students, move furniture, remove jewelry/watches.
Room clear when student is violentSCM teacher decides their role
4
Physical Intervention — Last Resort Only
Non-violent crisis intervention requires at least 2 people. If an SCM EPSI is needed, call for an administrator. Physical intervention alone is only permitted if the child faces imminent danger and all other attempts have failed.
2-person minimumAdmin required for EPSI
5
School Nurse Assessment
After any restraint or potential injury, the student must be seen by the School Nurse for medical attention and documentation support.
Required after any restraint
6
Documentation & 48-Hour Team Debrief
All involved staff complete documentation. The IRT team meets within 48 hours to debrief and update the SCM plan. Administration handles parent communication and disciplinary action.
Within 48 hoursAll involved staff document
Remember: Never intervene physically alone unless a child faces imminent danger and all de-escalation attempts have failed. When in doubt — call for help first.
🔵 CODE ECHO

When to call: A student is missing or attempting to elope. A child is "missing" when the supervising adult cannot locate them AND has not found someone who can. If the student leaves the building or is missing for 20+ minutes, contact Base Security.

1
Verify the Student Is Missing
Contact the staff member last responsible for the student. Example: if the student didn't arrive at Resource Room, contact their classroom teacher first. Both staff must confirm before escalating.
Confirm with last responsible adult
2
Report to Front Office
Provide: child's name, age, grade, clothing description, and when/where last seen. If the child has a history of elopement, the office will prepare photo index cards (with parent permission) to distribute to the team.
Name · Age · Grade · Clothing · Last Seen
3
Office Issues Coded All-Call + Email
Office broadcasts on walkie-talkie AND emails all permanent staff with the student's name and grade.
📢 Walkie-talkie: "Available staff, Code Echo. Repeat — available staff, Code Echo."
📢 Warning tone, then PA: "Del Shannon, Del Shannon, please report to [teacher name]'s classroom."
(Code is for GES permanent staff only — do not explain to visitors or community members.)
4
All Staff: Check Your Area & Reply to Email
Look around your current location for unexpected students. Glance into the hallway. Then reply to the office email:
✅ "Student is with [Teacher Name] in [location]."
❌ "Student is not with [Teacher Name]."
5
IRT Responds — Report Under Main Stairs
Grab a walkie-talkie and report to the area under the main stairs. Team captain distributes search location cards and briefs the team.
PreK Hub K/1 Hub 2/3 Hub 4/5 Hub MPR / Specials ET / Library / Nurse / Admin Hallways / Fire Escapes / Roof School Exterior & Off Campus
6
Search & Communicate via Walkie-Talkie
Search your assigned area. If you locate the student, contact the Team Captain immediately by walkie-talkie or phone. The Team Captain coordinates from near the front office.
Walkie-talkie communication throughout
7
Student Found → Debrief in Front Conference Room
Team reconvenes in the front conference room for a quick debrief. If a physical escort is needed, the locating staff member calls the Team Captain for assistance.
Front conference room debriefPhysical intervention: last resort only
8
Student NOT Found After 10–15 Minutes
Consult administration immediately. Next steps: contact parents and/or the MPs (Military Police). If missing 20+ minutes or confirmed off-campus — Base Security is called.
20+ min or off-campus → Base SecurityAdmin escalation required
Quarterly Drills: The IRT team practices Code Echo once per quarter. Frequent elopers are identified in advance and photos shared with team members. Physical intervention is last resort only (e.g., child running into traffic).